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We are looking for a detail-oriented Secretary cum Administrative Assistant to support our Management at our HQ in Seksyen 27, Shah Alam. This role involves meeting coordination, minute-taking, and administrative support across both management and project meetings. Candidates with basic engineering or project exposure will have an added advantage.

Key Responsibilities:

Provide full administrative and secretarial support to the Management to ensure smooth daily operations.
Organise, coordinate, and attend meetings (including project and management meetings), ensuring proper preparation of agendas and materials.
Take accurate, structured, and detailed minutes of meetings, particularly for project discussions, capturing key decisions, technical points, and action items.
Track and follow up on action items from meetings to ensure timely updates and closure.
Handle and manage incoming communications (emails, calls, letters), including screening, prioritising, and responding where appropriate.
Draft, prepare, and proofread correspondence, reports, presentations, memoranda, and other business documents.
Assist in the preparation and consolidation of management reports, presentations, and briefing materials, including coordination with various departments.
Maintain and organise both physical and electronic filing systems, ensuring proper documentation, version control, and ease of retrieval.
Maintain and update internal document management systems and company records.
Liaise and coordinate with internal teams and external stakeholders to support communication and ensure alignment on tasks and deliverables.
Provide administrative support for project-related matters, including documentation coordination and basic tracking of project updates where required.
Handle sensitive and confidential information with professionalism and discretion at all times.
Perform any other ad-hoc duties as assigned by the Management.

What we're looking for:

Diploma/Degree in Business Administration, Engineering, or a related field.
Basic understanding or exposure to engineering/projects (e.g., electrical, instrumentation, or process automation) is an added advantage.
Minimum 3 years of experience in a similar secretarial or administrative role
Prior experience in minute-taking for meetings, preferably involving technical or project discussions.
Strong organizational skills with high attention to detail and accuracy.
Good written and verbal communication skills in English.
Proficient in Microsoft Office (Word, Excel, PowerPoint).
Ability to work independently, manage multiple tasks, and handle deadlines effectively.

Why Work With Us?

Yearly Increment.
Performance Bonus.
Competitive Benefits.
Office Parking Subsidy.
Dental & Specs Purchase Subsidy.
Accident Insurance Coverage.
Subsistence Allowance.
Training & Development.
Recreations in Office (Ping Pong, Pool, Air Hockey, PS4).
Weekly Sports Activities.
Free flow of refreshments & light snacks.
Flexible Working Arrangement.

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